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Privacy Policy

Last updated: February 2026

1. Who we are

Architektones ("we", "us", "our") operates the website architektones.com (the "Platform"), a portal that connects international property buyers in Greece with vetted local Greek architects. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the EU General Data Protection Regulation (GDPR).

For data protection inquiries, contact us at:

2. Data we collect

2.1 Account information

When you create an account, we collect: full name, email address, phone number (architects), company name (architects), country, and VAT/tax ID (architects).

2.2 Brief data

When you submit a project brief, we collect: property location, type, size, condition, renovation goals, timeline, budget range, language preferences, style preferences, photos (if uploaded), and contact email.

2.3 Usage data

We automatically collect: IP address, browser type, device information, pages visited, and interaction data through cookies and similar technologies.

2.4 Communication data

Messages exchanged between clients and architects through the Platform, meeting booking data, and email correspondence.

3. Legal basis for processing

We process your data based on:

  • Contract performance (Art. 6(1)(b) GDPR): to provide our matching and communication services.
  • Legitimate interest (Art. 6(1)(f) GDPR): to improve our Platform, prevent fraud, and ensure security.
  • Consent (Art. 6(1)(a) GDPR): for analytics tracking and marketing communications. You can withdraw consent at any time.
  • Legal obligation (Art. 6(1)(c) GDPR): to comply with applicable laws.

4. Tracking and cookies

4.1 Google Analytics 4

We use Google Analytics 4 (GA4) to understand how visitors use our Platform. GA4 collects anonymized usage data including pages visited, session duration, and interactions. Google acts as a Data Processor under our instructions. Data may be transferred to the United States under Standard Contractual Clauses (SCCs) approved by the European Commission.

4.2 Microsoft Clarity

We use Microsoft Clarity for session replays and heatmaps to improve user experience. Clarity collects interaction data (clicks, scrolls, mouse movements) and session recordings. Microsoft acts as a Data Processor. Data transfers are protected by Standard Contractual Clauses and Microsoft's Data Protection Addendum.

4.3 Cookie consent

Analytics and tracking cookies are blocked by default until you explicitly accept them via our cookie consent banner. We implement Google Consent Mode v2 to ensure no tracking data is collected without your permission. You can change your cookie preferences at any time.

5. How we use your data

  • To match you with suitable architects based on your brief.
  • To facilitate communication and meeting scheduling.
  • To send transactional emails (brief confirmations, meeting reminders).
  • To improve Platform functionality and user experience.
  • To prevent fraud and maintain Platform security.

6. Data sharing

We share your data only with:

  • Matched architects/clients: relevant brief details are shared when a match is made.
  • Service providers: hosting, email delivery, analytics (as described above).
  • Legal authorities: when required by law.

We do not sell your personal data.

7. Data retention

We retain your account data for as long as your account is active. Brief data is retained for up to 3 years after project completion. Analytics data is retained according to each provider's standard retention periods. You can request deletion at any time.

8. Your rights under GDPR

You have the right to:

  • Access your personal data (Art. 15 GDPR).
  • Rectify inaccurate data (Art. 16 GDPR).
  • Erase your data ("right to be forgotten", Art. 17 GDPR).
  • Restrict processing (Art. 18 GDPR).
  • Data portability (Art. 20 GDPR).
  • Object to processing (Art. 21 GDPR).
  • Withdraw consent at any time without affecting prior processing (Art. 7(3) GDPR).
  • Lodge a complaint with a supervisory authority.

To exercise any of these rights, contact us at:

9. Data security

We implement appropriate technical and organizational measures to protect your data, including encryption in transit (TLS), access controls, and regular security reviews. However, no method of transmission over the Internet is 100% secure.

10. International data transfers

Some of our service providers are located outside the EEA. Where data is transferred internationally, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

11. Changes to this policy

We may update this Privacy Policy from time to time. We will notify registered users of material changes by email. The "Last updated" date at the top reflects the most recent revision.